How to Write a Responsible Business Report

Writing a Responsible Business Report is easier when following a clear method. Here is a practical step-by-step guide.

1. Identify what matters to your organisation

Start by identifying your material issues. These are the environmental and social topics most relevant to your operations and stakeholders.

2. Gather your data

This may include:

• carbon and energy data
• workforce figures
• social value metrics
• environmental improvements
• community investment
• biodiversity contributions

Even if the data is incomplete, report what you have and outline your plan to improve data quality.

3. Develop your narrative

A strong Responsible Business Report tells a story:
What have you done?
Why does it matter?
Where are you going next?

4. Align with policy and regulation

Refer to relevant frameworks such as:

• GMCA Five Year Environment Plan
• UK climate reporting expectations
• DEFRA Biodiversity Net Gain guidance
• social value policy where applicable

This signals credibility and awareness of compliance responsibilities.

5. Create your report using the template structure

Build your report section by section using the Responsible Business Report Template above. Stay consistent in tone and avoid jargon where possible.

6. Review and validate

Before publishing:

• check data accuracy
• ensure commitments are realistic
• confirm alignment with policies
• review the narrative for clarity and coherence

7. Publish and communicate

Upload the report to your website, share it with stakeholders and use elements of the report in tenders, investor packs and communications.